Courses

This section gives you information about signing up to our wide range of courses for University staff and explains how we use your data if you apply for one of our courses. 

To find a course, go to the course listings page and follow the sign-up instructions on the individual course pages. Courses are also listed by topic. For all enquiries please contact Services

Our courses

We offer more than 50 courses in a range of areas, including:

Learning and Teaching | Leadership and Management | Personnel | Researchers and research support | Personal development | New staff | Interpersonal and written communication

Course formats, pricing, compulsory courses

Course formats

Our courses are offered either:

  • face-to-face;
  • online; or
  • blended (a mixture of face-to-face and online)

The format of our courses is included in the A-Z listings

Many online courses are hosted on Lynda.com, an online service offering a range of learning opportunities.

Pricing

Courses are free for all university and college staff.

Compulsory courses

Almost all courses are optional.

However, the Recruitment and Selection course is compulsory for anyone chairing a selection panel, and we recommend it to anyone organising recruitment or taking part in selection.

College staff involved in undergraduate admissions are usually required to take the course in undergraduate admissions interviewing.

How we use your data if you apply for a course. 

Privacy policy

This policy describes how we collect and use personal information about you in the course of your application to join one of the Oxford Learning Institute's courses ("Courses"), in accordance with the General Data Protection Regulation (GDPR).

Who is using your data

The University of Oxford (whose legal title is the Chancellor, Masters and Scholars of the University of Oxford) is a "data controller". This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this privacy policy.

This policy applies to all applicants for Courses. We may update this policy at any time.

It is important that you read this policy, together with any other privacy policy we may provide on specific occasions when we are collecting or processing personal information about you, so that you are aware of how and why we are using such information.

Types of data we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

There are "special categories" of more sensitive personal data which require a higher level of protection.

We will collect, store, and use the following categories of personal data when you apply for a Course:

  • Your name;
  • Your work email address;
  • Information about your employment including your job title and employee number;

We may also collect, store and use the following "special categories" of more sensitive personal information:

  • Information about your health, including any medical conditions;

How we obtain your data

We will collect the vast majority of personal data about you when you provide this to us as part of your application to attend a Course.

We may collect additional personal information throughout the period of your Course.

How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal information in the following circumstances:

  • Where we need to perform the contract we have entered into with you, for example to consider your application.
  • Where we have a legitimate interest to do so, for example to process your application.

If you fail to provide certain information when requested, we may not be able to perform the contract we have entered into with you (such as allowing you to attend the Course you have applied for).

We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may also process your personal information, in compliance with the above rules, where this is required or permitted by law.

Special category information

Special category personal information requires a higher level of protection. Listed below are the types of processing that we regularly undertake in respect of these types of information.  However, it may sometimes be necessary to use this sort of information for exceptional reasons because it is necessary in order to protect your vital interests or those of another person; or it is in the substantial public interest. For example, if it is necessary to share information about an existing medical condition with the emergency services. Because of the relatively rare and exceptional nature of this processing we have not explained it in further detail here but all processing will be in accordance with the law.

Types of regular processing include:

  • We will process data about your health where it is necessary, for example, to arrange disability access.  Processing of this nature is necessary for the purposes of carrying out the obligations and exercising specific rights of the University.
  • With your explicit consent, we will share information in order to make any necessary arrangements or adjustments to our premises in the case of disability. 

Sharing your data with third parties

We may share your personal data with third parties who provide services on our behalf (such as for administrative purposes) or with your employer (such as a college of the University, if applicable).

We may also share your personal data with third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or to perform our contractual responsibilities.

Where information is shared with third parties, we will seek to share the minimum amount of information necessary to fulfil the purpose. All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

Where we store your personal data

We store your data on our secure servers and/or in our premises within the UK, but electronic data may be transferred to, and stored at, a destination outside the European Economic Area ("EEA").  By submitting your personal data, you agree to this transfer and storing.  We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

Unfortunately, the transmission of information via the internet is not completely secure.  Although we will do our best to protect your personal data, we cannot guarantee the security of data transmitted to us online and any transmission is at your own risk.

Retaining your personal data

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.  

Your rights

Under certain circumstances, by law you have the right to:

  • Request access to your personal information (commonly known as a "data subject access request"). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
  • Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
  • Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground.
  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
  • Request the transfer of your personal information to another party.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact Services.

Depending on the circumstances and the nature of your request it may not be possible for us to do what you have asked, for example, where there is a statutory or contractual requirement for us to process your data and it would not be possible to fulfill our legal obligations if we were to stop.

If you are not happy with the way that we have handled your personal data, please contact us. You also have the right to make a complaint to the Information Commissioner’s Office.

Contact

If you wish to raise any queries or concerns about this privacy policy please contact us at Services or Oxford Learning Institute, University of Oxford, Littlegate House, 16/17 St Ebbe's Street, Oxford, OX1 1PT.