Requesting a place on a course

To request a place, email the Services Team, or telephone our booking and enquiries line on (2)86808, or go to 'Course list', select the course you want and click the sign-up button.

If the course is full, you can ask to be put on a waiting list so we can tell you if a place becomes free or, otherwise, when we next run the course. 

We will normally respond to your request within 24 hours and confirm your place on the course within three days. You will receive joining instructions two weeks before the course takes place and for some courses we also send a reminder a few days before the date of the course.

We usually take requests on a 'first come, first served' basis (priority is given to those on the waiting list). However, we reserve the right to allocate according to our own judgement where courses are oversubscribed and where there are good reasons for restricting participation to certain categories of staff. Please check that the course is appropriate for your needs before applying: you can call or email to ask if you are not sure. Please also check with any relevant colleagues (including your manager, if you have one) that it will be appropriate and operationally practicable for you to take part in the course. If the course is full, or has to be cancelled, you will be informed, put on a waiting list and contacted the next time the course is held.

For certain courses you may be asked to complete a pre-course questionnaire, and for a small number of courses there is a formal selection procedure.

Most of our courses take place at Littlegate House, St Ebbe's Street, in the centre of Oxford. Some are run at the John Radcliffe site in Headington and occasionally we make use of other university or college venues. Please check your joining instructions for details of the venue for the course.

Eligibility

Learning Institute courses are open to all staff of the collegiate University. Anyone who is employed by the University or one of its colleges is eligible to apply for a place on any of our courses, subject to the entrance requirements for individual courses and programmes being met. Those who are employed by the NHS, research councils or charities and work alongside university employees or conduct activities for the University will be considered and accommodated for any of our courses where possible.

Places are also open to staff employed through a temporary staff agency. Temporary staff are encouraged, as are all other staff groups, to agree their participation in a staff training workshop with their manager or supervisor. Temporary staff who will not be in post for a sufficient period of time will not be eligible for a place on a longer programme that will finish after they leave the University. Access to our online courses requires an Oxford Single Sign-On username. 

Equality and diversity

The Learning Institute is committed to serving effectively the needs of the diverse groups that make up the staff of the University of Oxford.

We will make every effort to meet course participants' stated disability requirements: for example, by providing handouts in accessible formats and delivering courses in accessible venues. In order to ensure that we meet your needs effectively, please state at the time of booking the course any disability/access requirements that you may have. We will make sure that those involved in the course know what your needs are and how to meet them.

Where relevant, courses include material on equality of opportunity, which has been designed to support participants in understanding their responsibilities and opportunities under new and existing anti-discrimination legislation.

Data protection

Any personal details provided to us will be processed in accordance with the principles of the Data Protection Act 1998. They will be recorded on the University's training database and not used for any other purpose other than enabling us to organise the activities described in the seminar programme and monitoring this provision - for example, for the purpose of equal opportunities monitoring.